A simple, effective solution for job management

Because work shouldn't be just a 4 letter word


Managing your jobs can be frustrating and inefficient, with Post-it notes here, spreadsheets there, emails over there, etc. Work changes all of that, making it easier for teams to manage jobs and tasks, by organizing your jobs in an easy-to-follow format. In one glance, Work tells you what's being worked on, by whom, and where something is in the process. By offering a simpler approach to task management... Work makes it easier for teams to manage tasks, collaborate on projects and stay organized.

Works the way you do

Work is built on our experience of more than 25 years in the sign and graphics industry (more on that later). While there are many project management solutions out there, Work offers a much simpler, yet highly effective, solution for managing all tasks associated with your jobs by taking a commonsense approach to team collaboration. With customized dashboards, a true Kanban* (job) board, scheduling calendar, time tracking, job organization and more, Work just works.

* In Japanese, kanban literally translates to "signboard." Kanban teams represent every work item as a separate task or card on the board. The main purpose of representing work as a task or card on the Kanban board is to allow team members to track progress through its workflow in a highly visual manner.

Service reimagined

Work is backed by our best-in-class training and support group. While you might be using a solution that's not really your solution, you can switch to Work without having to start over. There's never a setup fee, and we'll import your existing data and get you set up so that your start is seamless and the transition smooth. And, with a no-contract, no-nonsense money back guarantee, we'll continue to exceed your expectations and deliver on promises.

Streamline your workflow

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Streamline your business with Job Workflow.

See what's going on with your Jobs from every angle with Work's intuitive Job Workflow. Work utilizes a true Kanban board design, allowing your team to track progress through its workflow in a highly visual manner. Drag, drop and sort your tasks to your, and your team's, liking. Quickly see the stage and progress of each task, so your team knows exactly what's on track - and what needs attention. Assign tasks to users or departments, ensuring that all the moving parts keep, well... moving and on schedule!

Make every job your dream job

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Manage your jobs simply and effectively.

We're not here to tell you that Work will allow you to just kick back, put your feet up and watch as everything just magically happens around you, but... it will consolidate all your job details and contacts and files and notes and appointments and emails etc. in one place where you and the rest of your team can easily access them.

Dashing dashboards

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Track progress and drive results with real-time data.

Work's dashboards combine multiple data sources into a single page, providing you with key insights that are important to you. Customize your own dashboard by selecting the panels you need to make informed decisions and an at-a-glance overview of customers, jobs, time-tracking, invoicing and more. Track progress and get a high-level overview of your entire organization in a single view.

By the numbers

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It doesn't have to be so complicated.

Setting up estimating software is notoriously complicated and time consuming. Spend less time entering and managing material costs and more time getting jobs with Work's user-friendly quoting platform. We use the same calculations that you do, only we put them in an easy-to-follow format that Works the way you do. Coming up next? We're closing the loop with online quote approvals!

Eliminate scheduling headaches

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Using the calendar is as easy as 1, 2, 3!

From scheduling your installs to managing your jobs and personal tasks, this innovative calendar eliminates your scheduling headaches!

  1. Select the equipment or resources required for your task
  2. Select an available day or time frame from the calendar
  3. Add your task, selecting all necessary resources

That's it! The availability of the resources you selected are updated on the calendar, keeping your entire team in the loop.

Tracking time that just Works

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Log hours automatically or manually.

Your employees can easily track time spent on jobs with Work's intuitive time-tracking feature. Clock in and out from anywhere, desktop or mobile device with a simple click, with permission based manual updates when necessary. Time-tracking is integrated with tasks, and tasks are associated with jobs. With Work, it all just works together. Export reports for payroll, billing or job costing. It's all there and simple to use.

Click, create, invoiced

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Professional invoices are a click away.

If you're looking to create professional looking invoices, look no further than Work. You're a click away from generating invoices from Quotes or Jobs. Or, if you prefer, start right from your Customer record and send the invoice directly from your computer. Accepting online payments is just around the corner as well, so strap yourself in and get ready to let Work do the work.

Dispatch with ease

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Send jobs to techs via email or text.

As rhythmically as that rolls off the tongue, the real poetry in motion is the way that Work allows you to easily, click-of-the-mouse send job details to your teammates whether they're at their desk or in the field. Receive a call for service when your crew is on the road? Dispatch the job details directly to your service tech's phone and improve efficiency and customer response time. We call that a win-win.

Email your way

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Who sent what when and to whom?

Work's email feature provides quick and easy access to all your team members' job-related emails sent and received through Work. Customizable email templates allow for simple and consistent email communication. Setup your own signature and send copies of email sent through Work to your Outlook or Gmail account. Keep a complete history of two-way customer communication specific to a job in one place. Loose ends be gone.

Order up!

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Get sign off on the 5 W's.

Eliminate confusion and make sure everyone is on the same page by capturing the who, what, when, where and why details of your job and presenting a professional looking Job Order document to your customer for their "sign off" approval. Accepting online approvals is coming soon as well. Quotes, Jobs, Job Orders, and Invoices... everything is organized under the customer's record in an easy-to-find format.

Know thy customer

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Long live the (digital) Rolodex.

Customer relationships are your foundation for success. Work can store all your customers' details, including past, present and future job details, quotes, orders, files, invoices, and location specific contacts (for customers with multiple locations). With Work, we make all this valuable information oh so readily accessible.

Job costing shouldn't be a cost

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Plan, estimate and check that you're where you need to be.

Imagine a world where folders and spreadsheet reporting are no more. Gain immediate visibility on how you did on a job. Forecast and maintain records for billing, quotes and estimates for specific jobs and customer history. By combining Work's convenient time-tracking feature with job costing, know who spent time doing what on a specific task, providing valuable insight for future estimates.

Dude, where's my stuff? Solved!

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Spend your time doing the work, not trying to find it.

With 100GB of storage, Work's integrated file manager allows you to store all your job files securely in one place where you and your colleagues can easily find them. Files are saved job-specifically, and you can create custom folders allowing you to be as organized as you want! And, oh yea. You can easily upload files and photos from your phone...

You have vendors too

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Who ya gonna call?

Even if you're a full-service shop or a "jack of all trades" you still have some number of other companies that provide you with goods or services as / when needed. Add your vendors to Work so you know who to call when you need "x". Assign vendor categories and quickly find the right vendor on Work's powerful mapping feature. In addition to maintaining contact details and freeform notes for them, you can even upload and store their W9's and COI's!

Integrate with QuickBooks

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Get in sync.

Synchronize your customers, transactions, invoices, and billing history in Work with QuickBooks Online integration.

Connecting your QuickBooks Online and Work accounts will allow you to import QuickBooks Online customers into Work as new customers, display transactions in Work for QuickBooks Online customers and export Work customers into QuickBooks Online as new customers.

Unknown unknowns exposed

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You don't know what you don't know.

Nothing need fall through the cracks as Work's comprehensive reporting includes company wide, cross-job time tracking per selected timeframe and team member(s) as well as printable and exportable job lists that are sortable and filterable by customer, location, type and stage. Looking for a custom report? Just let us know what information you need, and we'll do what we can to make it Work for you.

Leave your desk but stay informed

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Take Work with you to the job site.

Give your hippocampus1 a break by accessing customer and job details and your calendar of events on any mobile device. Work also allows you to easily upload job files and photos from your phone, which is, to use technical terminology... super handy.


1 Disclaimer - we had to look that up, but apparently "...most available evidence suggests that the functions of memory are carried out by the hippocampus and other related structures in the temporal lobe".

We'll get you going

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We'll get you where you want to be with white glove setup, onboarding, and training.

We know that the fastest way to get you started using Work the way you want, is to provide complimentary setup, custom-to-your schedule training, and ongoing best-in-class support. We'll help build your team of early adopters, resulting in better morale, improved efficiencies, and shared successes.

For your eyes only

Backed by Azure

Your data is secured behind Microsoft's Azure Cloud, providing a secure foundation across physical, infrastructure, and operational security. We use encryption techniques on all access routes, and for you nerds out there, all data transmission, including uploads, downloads, and browsing is encrypted using PKCS#1 SHA-256 with RSA Encryption and 2048 bit SSL. By combining 2FA with a strong password, your Work account is for your eyes only.

It is your data, after all

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Export what you want when you want. It's all yours.

Getting your data from other providers can be difficult or costly. With Work, we recognize that it's your data, and there will never be a cost associated with exporting your data to a comma-separated file (CSV) or Excel spreadsheet (XLSX). We're that confident that you're going to love Work and never want to leave, but if you do, we're here to help.

We're here to help

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We're not saying our support staff rocks, our customers are.

Need help? You're in GREAT hands because our customer support team is truly epic. At least that's what our customers keep telling us. Sure, we could tell you that we offer amazing support, but without proof it's the same as blowing smoke. That's why we're happy to share what our customers are saying. Read their rave reviews for yourself and rest assured our claim is totally smoke free.

View more testimonials

We're VCG and we do excellence,
and we've been doing it for a while now


Since the launch of Signsearch in the early dot-com days - 1999 to be exact - we've been connecting dots between problems and solutions for the sign and graphics industry. In our more than 25 years of working alongside sign shops from all over North America, one commonly voiced dilemma has been heard over and over again:

  • Managing your jobs can be frustrating and inefficient, BUT...
  • Most existing job management solutions are simply too expensive and / or too complicated.

Work allows you to simply and effectively organize your jobs. And priced at just $45 a month for 5 users, the bang for the buck couldn't be any louder.

Simple, effective
job management.

Everything you need for effective sign shop management
and nothing you don't.


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Organize

Get those ducks in a row or find that matching sock. You pick the analogy.

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Simplify

Your jobs aren't always simple, but your job management tools should be.

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Benefit

Bang meet buck. For just $45 a month, Work is bang for the buck personified.

© Visual Communications Group, Inc.

Sales (800) 566-4162 Support (800) 558-3054